Privacy and Cookie Policy

Last updated: 21 October 2026

This notice describes the processing of personal data relating to the VIBE Experience Studio website, available at vibeexperiencestudio.com, pursuant to Articles 13 and 14 of Regulation (EU) 2016/679 (GDPR).

1. Data controller

VIBE SRL, Via Gherardi 12, 41123 Modena, Italy — VAT no. 04261740361.
For information and privacy requests: info@vibeexperiencestudio.com.

2. Data processed, purposes and legal bases

Browsing and security. Serving this website involves the technical processing of information such as the IP address, the date and time of the request, the resource requested, and browser and device information. This information is used to make pages available, diagnose malfunctions and protect the service. For processing attributable to VIBE, the legal basis is the legitimate interest in operating and securing the website (Article 6(1)(f), GDPR).

Voluntary enquiries. When you write to the published email address, you provide your email address, possibly your name, and the information in your message or attachments. VIBE uses this data to respond to and manage your enquiry. The legal basis is taking pre-contractual steps at the data subject’s request (Article 6(1)(b)) or, for general enquiries, the legitimate interest in managing correspondence (point (f)). Providing this information is optional; without the necessary contact details and information, we may be unable to respond.

Legal obligations and protection of rights. Where necessary, data is processed to comply with legal obligations (Article 6(1)(c)) or to establish, exercise or defend rights (point (f)).

The landing page contains no data collection forms, newsletter sign-ups, visitor analytics or advertising pixels added by VIBE. VIBE does not use data collected through this page for automated decision-making or profiling.

3. Services used and recipients

Hosting. The website is hosted through OpenAI’s ChatGPT Sites. Personal data processed on behalf of the website operator is subject to the ChatGPT Sites Data Processing Addendum, which governs the data processor’s role and use of subprocessors. The platform’s own processing, including account-related processing and any authentication, is described in OpenAI’s European privacy policy.

Fonts. The page loads DM Sans and Manrope from Google Fonts servers. Your browser sends these servers the technical data needed for the request, including your IP address. For information about this service, see the Google Fonts FAQs and Google’s privacy policy.

Email. The address info@vibeexperiencestudio.com is managed through Aruba’s email service. For more information, see Aruba’s privacy notice. When you send a message, data passes through the sender’s and recipient’s email providers. The email link does not automatically send a message.

Instagram. The website links to VIBE’s profile, without embedded Instagram feeds or content. Opening the link takes you to an external service subject to Meta/Instagram’s privacy policy.

Data may be processed by persons authorised by VIBE and by providers needed for technical management and correspondence, in their respective roles, and may be disclosed to authorities where required by law. VIBE does not publish this information as visitor data.

4. Transfers outside the European Economic Area

The services mentioned may involve processing outside the European Economic Area. For data hosted on behalf of the operator, the ChatGPT Sites agreement provides for adequacy decisions or standard contractual clauses. Processing by Google and Meta is subject to the mechanisms described in their respective policies. You may ask VIBE for information about the safeguards applicable to processing within its remit and how to obtain a copy.

5. Retention

Correspondence is retained for the time needed to manage the enquiry and subsequent relevant exchanges. Any data connected with contractual relationships, legal obligations or disputes is retained for the periods applicable to those purposes. The criteria considered are the nature of the enquiry, whether there is an ongoing relationship, and obligations concerning retention and protection of rights.

The landing page has no visitor database of its own. Retention of technical and account data managed by the platform depends on the purposes and service terms described in OpenAI’s privacy policy; VIBE does not specify a separate retention period for this data that is not provided for by the service.

The VIBE landing page code does not install cookies or use localStorage or advertising tracking tools. Photos and videos are served as website files, without embedded external players. External fonts involve the requests described above.

The VIBE website is public and does not require a ChatGPT account to browse. Any technologies needed for the security and operation of the hosting infrastructure are managed by the provider in accordance with its own policies; these are separate from tools added by VIBE to the website code.

Prior consent is not required for strictly necessary technical tools alone. Any non-essential tools introduced by VIBE will be activated only after consent, where required, and this notice will be updated. You can manage or delete cookies in your browser settings; blocking necessary cookies may prevent access or proper operation of the service.

7. Data subject rights

In the cases provided for by the GDPR, you may request access, rectification, erasure, restriction of processing and data portability, and object to processing based on legitimate interest. Where processing is based on consent, you may withdraw it without affecting the lawfulness of earlier processing.

Requests concerning VIBE’s processing may be sent to info@vibeexperiencestudio.com. For external platforms’ own processing, you may use the contact details in their respective policies. You may also lodge a complaint with the Italian Data Protection Authority or the competent supervisory authority.

8. Updates

This notice will be updated if the purposes, services used or website features change. The date at the beginning of the page identifies this version.